Privacy Policy

Privacy Policy

Church Welfare Association t/as Rebecca Jarrett Fund

Last updated: 30th March 2026

1. Introduction

Church Welfare Association t/as Rebecca Jarrett Fund is committed to protecting your personal data and respecting your privacy.

This privacy policy explains how we collect, use and protect personal data in line with UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who we are

Church Welfare Association t/as Rebecca Jarrett Fund is a registered charity in England and Wales (Charity Number: 209992).

If you have any questions about this policy or how we handle your data, please contact:

Email: secretary@churchwelfareassociation.org.uk

3. What data we collect

We collect very limited personal data.

This may include:

• Name      and contact details of individuals submitting grant applications      (typically name and work email address)
• Any      contact details included within correspondence relating to grant      applications

We do not collect sensitive personal data and we do not actively seek personal data about individuals.

4. How we collect your data

We collect data when:

• You      submit a grant application via our online form
• You      contact us in relation to a grant or enquiry

Applications are submitted through Google Forms.

5. How we use your data

We use personal data only to:

• Assess      and administer grant applications
• Communicate      with applicants about their application
• Maintain      records of grant decisions

We do not use your data for marketing or fundraising purposes.

6. Lawful basis for processing

We process personal data under the following lawful bases:

• Legitimate      interests – to assess and manage grant applications and communicate with      applicant organisations
• Legal      obligation – where we are required to keep certain records for governance      or regulatory purposes

7. Data storage and sharing

We do not sell or share personal data for commercial purposes.

We use trusted third-party providers to operate our charity:

• Google      Workspace (including Google Forms and Google Drive) – for collecting and      storing grant applications
• Microsoft      Outlook – for email communication

Data may be accessible to trustees or individuals involved in assessing grant applications.

These providers may store data outside the UK. Where this happens, we rely on appropriate safeguards (such as standard contractual clauses) to ensure data is protected.

8. Data retention

We only keep personal data for as long as necessary.

Typically:

• Grant      application records are retained for up to [e.g. 6 years] for governance      and audit purposes
• Unsuccessful      applications may be retained for a shorter period

9. Data security

We take appropriate steps to protect personal data, including:

• Secure      cloud-based systems (Google Drive and Outlook)
• Restricted      access to data
• Use      of password protection and, where available, multi-factor authentication

10. Your rights

Under UK data protection law, you have rights including:

• The      right to access your personal data
• The      right to request correction of inaccurate data
• The      right to request deletion of your data (in certain circumstances)
• The      right to object to processing

To exercise these rights, please contact us at the email above.

11. Cookies and website data

Our website may use basic cookies to ensure the site functions properly.

We do not use cookies for marketing purposes.

12. Changes to this policy

We may update this privacy policy from time to time. The latest version will always be available on our website.

13. Contact

If you have any questions or concerns about this policy, please contact:

Email: secretary@churchwelfareassociation.org.uk

You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe your data has been handled improperly.